Got a Meeting? Come Prepared and Make the Time Count

January 22, 2015
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How many hours of your week are spent in meetings? And can anything be done to reduce that time?

In 2012, a team of scholars from London School of Economics and Harvard Business School conducted a study that followed 500 CEOs to determine what they do all day. One sampling revealed that executives spent roughly 18 hours of a 55-hour work week in meetings.

To streamline time spent in meetings, MeetX makes all relevant information, including documents, logistics and other related data readily accessible on your tablet or phone. Not only does this help reduce time spent in meetings, it enables informed, faster decision making that increases productivity and improves business outcomes.

MeetX can be used effectively in short or complex, multi-day meetings. Simply go to the meeting center in the app, and you'll see your agenda with a list of topics and times. On the top right are the meeting details with logistics and a list of attendees.

MeetX organizes materials related to a meeting in a carousel. When you tap on a topic, the carousel rotates to display relevant documents. From there, you can easily review documents, either before or during the meeting, make notes and highlight text for discussion, if you choose.

MeetX helps tremendously with meeting preparation. Say you have four meetings on Monday morning, and you need to prepare quickly for all of them Sunday evening. Scroll through your timeline until you find the meeting in question, then tap the meeting card to bring up all the documents and materials that correspond with that meeting. From there, you can drill down on any topic, or capture a presentation to read so you'll be prepared for the meeting the next day.

During meetings, MeetX puts all the information you need right at your fingertips. When a certain topic comes up, you can tap the related material and review it on the spot, to help you stay on-point. There's no need to follow up or hunt down information after the meeting; you'll have it with you and can comment immediately. This enables much faster decision making, and may even eliminate follow-up meetings.

For more information, watch this short video