MeetX automates the dissemination of sensitive information and captures complex meeting process online.
eSignatures for green-lighting initiatives, conferencing for participating in remote meetings, and shared annotations to support the need for one-to-one communication.
Boards and leadership have ready access to their materials, whether online or offline. Not just documents, but also private notes, approvals and surveys. Even annotations, made offline, sync back to the server when online.
All documents and notes can be purged centrally, without relying on the actions of board members or executives.
With calibrated tools, MeetX raises executive visibility and makes process outcomes more timely and predictable.
Instant access to all meetings
Easy-to-use tools for all approvals
Sign from any mobile device
Visual for remote (meeting) participation
Android, Surface, iOS
Documents, files and folders
Editing, version control, notification
Share notes and annotations
Auto sync across all devices
In case of loss or theft of device
Segregate content by team or board
Exchange confidential messages
PIN code, Touch ID, SMS, challenge questions
Customer logos and colors
9 supported languages
Hosted, on-premise or private cloud
A server-driven architecture that scales across browser and mobile.
Meetings, Calendar, New Items and Briefcase modules available offline.
Arabic, French, German, Japanese, Portuguese, Simplified and Traditional Chinese, Spanish and Turkish.
A consistent presentation on browser, phone and tablet.
Distribution of meeting documents is automated. Relevant documents are presented in the context of the meeting agenda, and the current meeting is presented in a meeting timeline. MeetX boosts the productivity that is often lacking in high-level meetings today.
MeetX offers purpose-built tools for approving initiatives, e-signing agreements, participating in meetings remotely, and secure messaging and annotation sharing for one-on-one communication.
MeetX is hosted in a highly secure, hardened data center with no third party access. MeetX includes full strength encryption, multi-factor authentication and certificates. Customer content is segregated into individual repositories and encrypted with unique keys. Only the customers’ authorized users can access protected data, barring even Boardvantage system administrators from viewing content.
Customers control all of their content to meet their retention policies. Directors can permanently delete notes or the general counsel can do so remotely. Deleted documents and notes are irretrievable.
Role-based permissions allow administrators to grant or restrict access, including print and/or save options for committees or individuals. Access can be controlled for folders, documents and even particular sections of a document, including board books.
MeetX segregates content in separate Team Spaces that function as focal points for teams or initiatives. Users only have access to content for which they’re explicitly authorized, thereby reducing the risk of inadvertently sharing outside the team.
With MeetX, users can review and annotate documents even while offline. When the network connection is restored, all updates made in offline mode will sync back to the server without action required on the part of the user.
Yes, you can brand the application to include your logo and your organization’s colors.
MeetX simplifies online board book creation and distribution with workflows and one-click support of last minute updates and notifications. MeetX also provides rapid response capability for ad hoc meetings, while automating recurring processes such as written consents, electronic signatures and director’s self-assessments.
Documents are edited in their native format. This includes support for redlining. The versioning feature tracks document history, while a single-click document replace feature allows updates directly from the desktop. These changes are automatically synced and flagged in the directors’ briefcase next time they log in.
MeetX can be hosted in secure Boardvantage data centers located in California, New Jersey, Amsterdam and Singapore. Also, the MeetX portal can be installed on-premise if customer policy precludes hosting of sensitive data externally.
Directors and executives are trained in a 30-minute one-on-one session at a convenient time. For support, Boardvantage staff is available 24x7. Our support centers are located around the globe.